Virtual Organizing

Virtual Business Administrative Expert (VBAE)

 It is with pleasure and great desire that I provide my clients with organized, effective and unique Administrative, Business, Home Office and Personal Services. To continue to serve the Lord, diligently and faithfully in the professional realm as a Virtual Business Administrative Expert (VBAE). Let me assist you in establishing growth and vast customer satisfaction. This gives the client more quality time for themselves and their families.

Our Services

  • Full charge Accounts Payable & Receivable
  • Process and disburse all invoices to customers
  • Reconcile transactions with statements
  • Review documents to identify refunds, credits & delinquent accounts with insufficient payments
  • Maintain and manage all accounting documentation & customer filing
  • Offer creative budgets, cash flow and business solutions as needed
  • Resolve customer & vendor issues including phone calls with tact
  • Create, mail & process all billing and invoicing
  • Disburse credit memos & statements for customers by any means necessary
  • Issue and review monthly customer statements
  • Update master files
  • Process & upkeep all bank deposit and post payments into the company’s AR system
  • Handle billing problems via phone calls, email or virtually
  • Recording daily financial transactions
  • Complete posting on all business accounts
  • Verify all information and recording the information in the ledgers
  • Prepare bank deposits
  • Enter data and maintain financial records
  • Create various reports & statements
  • Process all company Accounts Payable & Receivables
  • Initiate & answer incoming calls in regards to billing issues, product problems, service questions and general client concerns
  • Must be responsible for maintaining a high level of professionalism to establish a positive rapport with each caller
  • Update all information in the company database
  • Continue to upgrade product knowledge & policies
  • Assist in problem solving any complaints
  • Review, fact check & process any type of invoicing for payment
  • Disperse & monitor petty cash resources
  • Process, review and post expense reports
  • Prepare checks for disbursements
  • Review, match and enter purchase orders and bills of lading
  • Complete organization of any kind of event or occasion to suit the needs of clients
  • In charge of creating experiences and bringing the vision to light for the customer, using a party, meeting or celebration atmosphere. 
  • Scout locations, solicit bids, manage vendor & caterer relationships and client communication; not to mention creation & negotiation of the contracts and the budget for each event.
  • Multitasking
  • Supervise, control or even assist (if necessary) with set-up, teardowns and follow-up processes with each event
  • Maintain records of incoming files and process the information into the company’s system
  • Handle requests of filing & documentation within the organization
  • Label filing, keep information in the system up to date
  • Control master list of archived forms and assist in photocopying, sorting, & processing for all clientele
  • Troubleshoot office equipment
  • Sort, deliver and send out mail
  • Develop & maintain databases, supply inventories
  • Includes collecting, reviewing, calculating & processing employee work-time and data into payroll system, to prepare employee disbursements
  • Update records to include changes in exemptions, insurance deductions, savings, job titles and departments
  • Prepare reports of earnings, taxes, misc. information
  • Resolve all discrepancies in employee earnings
  • Provide solid answers to all payroll questions. All records must be properly maintained and policies, procedures and reports must include accurately documented & processed. 
  • Review, edit, & create changes to documentation and written work before submission into company’s system
  • Ensure accuracy, detail, grammar and spelling of data
  • Must approve content for print publications, websites or technical materials
  • Must detect correcting errors
  • Assist in processing and inserting all images, tables & charts unto sheets and WebPages to ensure alignments
  • Handle day to day activities of Purchasing department
  • Implement procedures & goals
  • Maintain complete, updated documents, data, records and pricing in the system
  • Prepare reports and schedule suppliers visits
  • Conduct surveys
  • Coordinate with suppliers to ensure on-time deliveries
  • Display competent execution of all regular purchasing duties & administrative responsibilities
  • Monitor claims to factories and vendors for defective shortages & missing parts
  • Coordinate deliveries
  • Negotiate with suppliers and other duties
  • Process all incoming & outgoing correspondence
  • Execute and perform clerical activities
  • Research and verify data for clients
  • Perform online activities to gather required information
  • Document and manage all notes and materials for analysis
  • Prepare files for archiving or exchange
  • Maintain inventory process and extract records under certain circumstances
  • Type documents
  • Answer calls
  • Managing of calendars and agendas of personnel
  • Maintain bookings of appointments, venues and make travel arrangements
  • Email reminders to customers or clients when appropriate
  • Resolve appointment conflicts for staff & clients
  • Produce and process schedules, reports as requested
  • Perform other duties as needed

Let's Get Started!

Interested in our Virtual Organizing Services? Contact Lynette to get started today!